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Vytal vs Brightly: Which CMMS is Better for Healthcare Facilities Management?

Key takeaways

  • Vytal Assets and Brightly are two leading CMMS platforms to support operational efficiency and regulatory compliance, with Vytal being the chosen favorite
  • When comparing CMMS tools, look for a CMMS purpose-built for healthcare, as well as functionality around maintenance, asset management, and mobile capabilities
  • Additional elements to look for when comparing CMMS systems include data security, scalability, and ease of compliance tracking

Choosing the right Computerized Maintenance Management System (CMMS) is critical for healthcare facilities seeking to optimize operations, reduce downtime, and ensure regulatory compliance. As healthcare facilities rely heavily on medical equipment to provide quality patient care, CMMS plays a crucial role in managing these assets.

Vytal Assets and Brightly are each widely recognized for their capabilities, each with their own distinct strengths for healthcare facilities management. Take a look at each platform to help decide which CMMS is better suited for healthcare facilities management.

Why Selecting the Right CMMS Matters in Healthcare

CMMS systems are quickly becoming not just an option, but a necessity for healthcare facilities. According to Grandview Research, the global healthcare CMMS market is expected to grow by double digits through 2030, driven in large part by increasing government regulations and the need for healthcare organizations to streamline preventive maintenance and asset management in order to keep up.

Healthcare operations are incredibly complex, and selecting the right CMMS can make a significant difference in how smoothly a facility runs. From managing thousands of medical devices to ensuring compliance with ever-changing regulations, a purpose-built CMMS tailored to healthcare needs can be a game-changer. Vytal Assets and Brightly are both capable platforms, but their focus areas differ. Vytal has focused its CMMS capabilities to be purpose-built for healthcare facilities management, while Brightly offers a more generalized platform that spans several industries.

Both systems share common goals of optimizing regulatory compliance, asset management, and operational efficiency—all crucial for reducing downtime, optimizing workflows, and elevating patient safety. Healthcare facilities leaders should consider how these elements differ at their own facility than one outside healthcare, and whether a healthcare-specific CMMS will be essential to meet their needs.

Core Functionalities: Vytal vs. Brightly

Asset Management and Work Order Management

At the heart of any CMMS is asset management. Healthcare facilities depend on critical medical equipment, and downtime can directly affect patient outcomes. Vytal’s asset management system is designed specifically for healthcare environments, with robust features like automated preventative maintenance scheduling, a comprehensive asset classification system, and QR/barcode scanning for easy tracking of medical equipment. This healthcare-centric focus enables facilities to minimize the risk of asset failure and maximize equipment uptime.

While Brightly provides a solid asset management system, it’s naturally less tailored to healthcare. The platform offers general asset lifecycle management, though preparation for regulatory audits and intricacies around healthcare-critical asset prioritization may take different form.

Preventive Maintenance and Inventory Management

Preventive maintenance ensures that equipment operates smoothly and reduces unexpected breakdowns. Vytal’s preventive maintenance tools come with a pre-built library specifically designed for medical equipment, making scheduling and tracking preventive tasks easier. The platform automates work order generation for high-risk assets, ensuring that healthcare facilities can prioritize their resources efficiently and avoid critical failures.

Brightly also offers preventive maintenance capabilities, such as work order creation and tracking, assignment and scheduling, and real-time progress monitoring and communication. Its Asset Essentials asset management platform uses predefined reports and dashboards to compare performance against similar assets at other facilities, as well as Internet of Things (IoT) remote monitoring to help catch issues early-on.

Compliance and Regulatory Support

Compliance in healthcare is non-negotiable. Whether it’s meeting Joint Commission standards or ensuring readiness for DNV audits, staying compliant requires constant oversight. Vytal Assets integrates compliance management directly into its platform, offering automatic regulatory updates and tools to conduct mock audits. This feature allows healthcare organizations to stay ahead of changing regulations, avoiding costly fines and ensuring operational continuity.

Brightly’s TheWorxHub solution holistically manages healthcare operations, including compliance tasks. They don’t go into depth on how their platform delves into healthcare compliance, but do mention compliance code tracking and their capability to send compliance reports to regulatory agencies.

Usability, Efficiency and Cybersecurity

User-Friendly Interface and Customization

One of the critical factors in adopting a CMMS is how easily it can be used by staff with varying levels of technical expertise. Vytal Assets offers a highly intuitive interface specifically designed for healthcare professionals, allowing them to quickly access vital information and manage work orders with ease. The platform is customizable to fit the unique needs of each healthcare facility, from department-specific workflows to specialized compliance reporting.

Brightly addresses healthcare as one of the industries they serve. Their TheWorxHub asset management system offers user-friendly tools dedicated to risk assessment and preventative maintenance, as well as centralized data storage. Their system takes biomedical equipment and energy usage into account as well.

Mobile Access and Remote Capabilities

With healthcare facilities often spread across multiple locations, mobile accessibility is essential. Vytal’s mobile app allows technicians to access work orders, scan asset barcodes, and track maintenance remotely—even without an internet connection. This offline functionality is invaluable in emergency situations where connectivity might be limited but immediate action is required.

Brightly also offers a mobile app. Features here include direct image uploads, offline capabilities, time tracking, geo-tagging and QR code scanning.

Data Insights and Reporting

Data-driven decision-making is key to optimizing healthcare operations. Vytal’s reporting and analytics tools provide in-depth insights tailored to the unique challenges of healthcare facilities, including equipment performance, compliance status, and preventive maintenance effectiveness. These insights help healthcare executives make informed decisions on equipment purchases, replacements, and resource allocation.

Brightly offers reporting capabilities of its own, enabling users to create and run reports related to assets and maintenance, work orders, projects, budgets, safety and incidents.

Data Security and Privacy Compliance

Data security is a top concern for healthcare organizations, especially with the increasing number of cyber threats targeting medical devices. Vytal’s platform is designed with healthcare-specific encryption and regular security updates, ensuring compliance with healthcare data regulations like HIPAA. The platform also provides real-time alerts for potential security risks, allowing healthcare facilities to take immediate action.

Brightly also prioritizes cybersecurity in its CMMS, with independently audited data centers and transparent software updates. They allow role-based access controls (RBAC) and single sign-on (SSO) options for client administrators to have controls across internal and external teams.

Scalability, Support and Reliability: Growing Together with Your CMMS

Scalability for Growing Healthcare Organizations

As healthcare organizations grow, so too must their CMMS. Vytal’s scalable architecture allows facilities to seamlessly add new assets, departments, and workflows as they expand, ensuring continuous operational efficiency. The platform also integrates with other healthcare systems, making it a future-proof solution for organizations with evolving needs.

Brightly is also enabled to work with organizations as they grow. In either case, healthcare facilities leaders should ensure that their CMMS is working for them in the initial stages before scaling up.

Implementation and Training Support

Implementing a new CMMS can be challenging, but Vytal provides comprehensive support throughout the process. From system setup to staff training, Vytal ensures that healthcare teams are equipped to use the platform effectively. Additionally, Vytal’s support staff is trained specifically in healthcare operations, allowing them to offer solutions that address the unique challenges faced by healthcare organizations.

Brightly offers its ow 3-step implementation process, which includes a planning stage to assess project scope and gaps; an onboarding stage involving data synchronization, functionality configuration, trainings and testing; and continuous support after going live.

Ongoing Customer Support and Vendor Stability

Long-term reliability is critical in healthcare environments. Vytal’s track record of reliability, combined with ongoing customer support, ensures minimal downtime and quick resolutions to any issues that arise. Brightly own support program encompasses healthcare clients under their broader partner umbrella.

Vytal vs. Brightly: The Best Choice for Healthcare Facilities Management

Vytal Assets outshines Brightly in delivering healthcare-specific solutions across asset management, regulatory compliance, data security, and scalability. While both platforms offer solid CMMS functionalities, Vytal’s tailored approach to healthcare makes it the superior choice for facilities looking to optimize operations, ensure compliance, and deliver the highest quality of patient care.

Healthcare executives are encouraged to explore Vytal Assets through a demo and discover how it can transform their facility management strategies, helping them stay compliant and efficient in a rapidly changing healthcare landscape.

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Matthew Willis

Director of Engineering

Matthew brings over 15 years of experience in leading engineering teams, specializing in enterprise application development. His career includes notable positions at Finance Technologies, the Department of Energy, and Fitness Enterprise Engineering. At Vytal, Matthew directs the Software Development, Quality Assurance, Database Administration, and Development Operations departments, overseeing the ideation, development, testing, and hosting of all technological tools for the Vytal platform.

Matthew holds a Bachelor of Science in Computer Science and a Bachelor of Arts in English Literature and Language. His commitment to continuous learning is demonstrated by his lifelong passion for languages.

Matthew is highly skilled in cloud architecture and infrastructure optimization. His expertise focuses on reducing resource consumption and emissions while developing and hosting serverless technological solutions, ensuring efficient and sustainable technology practices.

Matthew has significantly impacted various sectors through his engineering leadership and technical innovation. His work in optimizing cloud infrastructure and developing advanced technological solutions has been instrumental in achieving organizational goals and improving resource efficiency.

Matthew embodies the principles of servant leadership, focusing on empowering and uplifting his team members to reach their highest potential. His approach fosters a collaborative environment where each team member is supported in achieving personal and professional growth.

Matthew’s investment in cloud architecture and serverless solutions reflects his dedication to advancing technological practices. His contributions to optimizing infrastructure align with industry trends and sustainability goals, highlighting his thought leadership in engineering.

Chris Karvonen

Head of Sales

Chris joins Vytal with a long history of being an accomplished and analytical sales leader with demonstrated expertise in the Prop Tech Market.  

Chris began his Prop Tech career as an individual sales executive at Manhattan Software – one of the world’s most successful IWMS Platforms. Chris grew to run North American Sales for Manhattan Software and when Manhattan Software was acquired by Trimble, Chris became their Global Head of Sales.   Most recently, Chris ran North American Commercial sales with JLL Technologies. At JLL, he led a large team of sales leaders and executives focused on a consultative approach to deliver market-leading technology and advisory services to power the future of real estate. 

Chris holds a bachelor’s degree in business from Northeastern University and completed a post graduate program in Engineering Technology from Wentworth Institute of Technology. 

Chris has been a presenter and panelist at several CoreNet, IFMA and CRETECH events and holds a Masters of Corporate Real Estate (MCR) certification from CoreNet.   

Chris comes to Vytal looking to deploy his comprehensive experience in developing and executing transformational strategies to optimize sales models and structures and be a visionary leader committed to achieving profitability, growth and most importantly – satisfied clients driving real value from our solutions.  

Chris embodies the notion of Servant Leadership and strives to prioritize the needs of his team members over his own.  He focuses on supporting and developing his teams and fostering a culture of collaboration and empathy.  All of this is grounded in a customer first mentality that ensures we are selling the problem we solve not just the product we provide.  

Chris lives in Marion, MA with his wife Elizabeth and twin daughters, Morgan and Taylor.  After spending the last 10+ years coaching soccer and basketball for his children, Chris is enjoying watching as a spectator now that they are in high school. 

Rahul Tiwari

Vice President of Data Analytics and AI

Rahul leads the development of innovative solutions that help transform real estate and facility management. With over 16 years of experience, Rahul excels at bridging business needs with technology solutions. He advises clients on best practices to leverage Vytal’s AI platform, empowering them to manage facilities through data-driven insights. Drawing on his domain expertise and market intelligence, Rahul influences Vytal’s product strategy, ensuring it aligns with industry trends and client needs.

Rahul previously led advanced analytics and data science teams at Johns Hopkins Medicine, Cardinal Health, and KPMG. Most notably, he pioneered a groundbreaking machine learning model to minimize medical device wastage and optimize hospital operations in the US.

Rahul holds a bachelor’s degree in computer science from the University of Mumbai and a master’s degree in engineering management from the University of Southern California. He recently completed a program at MIT Sloan school of Management on Artificial Intelligence in Health Care. Passionate about mentoring young professionals, Rahul actively participates in a Data Science for All Empowerment Program, guiding Black, Latino, LGBTQ+, and Veteran students in advancing their careers.

Irina Mladenova​

Chief Product Officer

Irina has focused her career on data analytics for the CREtech sector, building complex SaaS products for global, enterprise companies. Irina was a  co-founder and President at Rifiniti, B2B data science company for workplace optimization, that she sold successfully to FM:Systems, now part of Johnson Controls. At FM: Systems she served as VP Analytics, integrating several analytics products into one data platform. She held a Head of Data Products position at JLL Technologies. There she led the vision and building of a new, modern data and BI analytics platform that helped enable $2B in revenues.

Irina has her Urban Studies degree from Harvard College and a Masters in Urban Planning with a minor in Sustainability from the Harvard Graduate School of Design. 

Irina specialized in product strategy and management, go-to-marketing (GTM), and post-M&A product integration. She also has deep expertise in strategic planning, process innovation, and product marketing. Irina is very comfortable with cross-functional collaboration across highly diverse, global teams.

Irina follows the “customer-obsession” approach to launching and evolving products. Ensuring the client’s pain points and needs are well understood is paramount to the success of any product and SaaS company.

Irina was a MassChallenge Finalist and IBM Smartcamp Finalist at the Sillicon Valley conference as a co-founder of Rifiniti. She has also been featured in the CIO Review: 20 Most Promising Cisco Solution Providers.  She authored 1,500 published pages of original guidance based on executive interviews and extensive research. Irina volunteers time towards the Yard Venture fund, offering due-diligence support and investment recommendations for high-growth technology startups. She also provides mentorship to students seeking to apply to her alma mater as well as volunteers in the admission process for Harvard College.

Neil Ravitz​

Senior Vice President of Operations

Neil spent the previous 12 years of his career at Penn Medicine in Philadelphia in various operations role at both corporate and hospital positions.  In 2017, Neil became the Chief Operating Officer for the Department of Orthopedics and the Chief Administrative Officer for the Musculoskeletal Service Line.  He was in charge of all business functions, strategy and operations for Penn Orthopedics across the region.  During his time at Penn he gained a deep understanding of the healthcare landscape and the many challenges that its operators face on a daily basis.  Neil spent the prior 10 years of his professional career in consulting with KPMG, BearingPoint and Deloitte responsible for implementing solutions and software for clients.

Neil’s areas of expertise include a keen understanding of healthcare operations combined with the understanding of healthcare economics.  His background in lean six sigma, combined with his education and experience in operations enable him to find solutions and help improve operations internally and externally.

Neil graduated from the United States Military Academy at West Point with a Bachelor of Science in Systems Engineering.  While at West Point, he earned three varsity letters in football and was elected team captain for the 1998 season.  He also garnered All-conference USA and All ECAC accolades for his performance.  He completed his MBA at Penn State University, graduating with honors.  

Neil has a very collaborative leadership style, but also a track record of leading organizations through difficult times.  While in the military Ravitz earned numerous awards including the Bronze Star during a yearlong deployment to Iraq in 2004 as an Executive Officer.  His vision is that the company is able to support the mission of their clients to provide the best healthcare environment to their patients and the best educational environment to their students.  His early professional career in the military enforces his belief in a mission and accountability of the team to accomplish great things.

Neil has served on several boards including the Academic Orthopedic Consortium and on boards of local businesses that provide facilities services.

Neil is heavily involved with coaching in the Philadelphia suburbs where his children are in school.  He has coached football, as well as girls and boys basketball, and lacrosse for his children’s teams.  He and his wife Stefanie live in Dresher with their three children, Julia, Benjamin, and Gabriella.

Bob Gendron

Founder / CEO

Bob Gendron is an internationally recognized entrepreneur who has built industry-leading service and technology companies in health care, real estate, automotive, and beyond. A seasoned executive who has founded four dynamic companies and led them from start up to high growth, Gendron has worked across sectors and around the globe to leverage technology to save money for clients and deliver services more effectively. Currently, Gendron is the founder and CEO of CREF, a global corporate real estate and facilities management firm. CREF is a full-service partner to clients at every stage of growth, from planning and budgeting to regulatory management and environmental sustainability, across more than 40 million square feet of real estate.

Through his leadership of CREF, Gendron uncovered an exciting new opportunity to further support his clients. He developed an innovative technology platform, recently launched as Vytal Assets, combining facility asset management, regulatory and compliance, sustainability and capital planning on one integrated platform. In a world of aging infrastructure and workforces, Vytal is a game-changing solution to the paradigm of lost operating margins and top line constraints.   

Gendron is a Massachusetts native and graduate of the Isenberg School of Management at the University of Massachusetts Amherst. He currently lives in Dallas, Texas, with his wife Gina and their four children. In addition to his professional pursuits, Gendron supports a number of community organizations and charitable endeavors focused on the development of children and gaps in education and opportunities, such as Youth Villages. He serves as an executive board member for Big Brothers Big Sisters of Texas.

Bob Gendron

Founder / CEO

Bob Gendron is an internationally recognized entrepreneur who has built industry-leading service and technology companies in health care, real estate, automotive, and beyond. A seasoned executive who has founded four dynamic companies and led them from start up to high growth, Gendron has worked across sectors and around the globe to leverage technology to save money for clients and deliver services more effectively. Currently, Gendron is the founder and CEO of CREF, a global corporate real estate and facilities management firm. CREF is a full-service partner to clients at every stage of growth, from planning and budgeting to regulatory management and environmental sustainability, across more than 40 million square feet of real estate.

Through his leadership of CREF, Gendron uncovered an exciting new opportunity to further support his clients. He developed an innovative technology platform, recently launched as Vytal Assets, combining facility asset management, regulatory and compliance, sustainability and capital planning on one integrated platform. In a world of aging infrastructure and workforces, Vytal is a game-changing solution to the paradigm of lost operating margins and top line constraints.   

Gendron is a Massachusetts native and graduate of the Isenberg School of Management at the University of Massachusetts Amherst. He currently lives in Dallas, Texas, with his wife Gina and their four children. In addition to his professional pursuits, Gendron supports a number of community organizations and charitable endeavors focused on the development of children and gaps in education and opportunities, such as Youth Villages. He serves as an executive board member for Big Brothers Big Sisters of Texas.